What Is Personal Information And Why Do We Collect It?
Personal information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and fax numbers.
This Personal Information is obtained in many ways including interviews, correspondence, by telephone, by email via our website or your website, from publications and media and third parties. We do not guarantee website links or policy of authorized third parties.
We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purpose closely relating to the primary purpose, in circumstances’ where you would reasonably expect such use or disclosure. You may unsubscribe from our and marketing lists at any time by contacting us in writing.
When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive Information is defined in the Privacy Act to include information or opinion about such things as, an individual’s racial or ethnic origin, political opinions, membership of a political association religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Sensitive information will be used by us only:
1. For the primary purpose for which it was obtained.
2. For a secondary purpose that is directly related to the primary purpose
3. With your consent; or where required or authorized by law.
Where reasonable and practical to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure Of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
1. Third parties where you consent to the use or disclosure ;
2. Where authorized by law.
Security Of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information.
However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 5 years.
Access To Your Personal Information
You may access the Personal Information we hold about you and to update and or correct it, subject to certain exceptions. I you wish to access your Personal Information, please contact us in writing.
Dynamic Identification Systems (Pty) Ltd will not charge any fee for your request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining The Quality Of Your Personal Information
It is important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so that we can update our records and ensure that we can continue to provide quality services to you.
This Policy may change from time to time and is available on our website.
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